Virtual Assistant

Virtual Assistant

Admin and transactions, handled.

Your Virtual Assistant takes the admin off your plate: transactions from contract to close, follow-ups, your calendar and inbox, CRM updates and listing uploads. Trained in real estate, working your hours, and reporting to you every day.

Problems we solve

Sound familiar?

Transaction paperwork eats your evenings

Deadlines, signatures and documents pile up after every accepted offer.

Past clients never hear from you

So next time they call another agent.

Your calendar runs you

Showings, inspections and calls get double-booked or forgotten.

Your CRM is out of date

New contacts and listings never make it in.

What we do

Everything your Virtual Assistant handles.

Start with what you need most. Your plan says which of these we begin with.

Transaction coordination

From accepted offer to closing, we track every deadline, collect the documents and keep buyers, sellers, lenders and agents updated.

What’s delivered
  • A deadline tracker for every deal
  • Document collection and checklists
  • Updates to every party
  • Closing-day preparation

Lead and past-client follow-ups

Regular check-ins with new leads, past clients and your sphere, written in your voice.

What’s delivered
  • Follow-up texts, emails and calls
  • Birthday and home-anniversary touches
  • Hot leads passed to you straight away

Calendar, inbox & showing scheduling

Your calendar stays clean and your inbox stays under control. Showings and inspections are booked and confirmed.

What’s delivered
  • Inbox sorted every day
  • Showings, inspections and appointments booked
  • Reminders and confirmations sent

CRM data entry & listing uploads

New contacts, notes and listings entered correctly, so you can trust your data.

What’s delivered
  • Contacts and notes entered
  • Listing uploads to the MLS and portals
  • Regular clean-up of duplicates

Admin & back-office support

Everything else that takes your time: research, spreadsheets, ordering and filing.

What’s delivered
  • Research and spreadsheets
  • Ordering photos, signs and supplies
  • Filing and simple reports
Every month

What you get each month.

A monthly retainer, with the details agreed in your plan.

  • A dedicated assistant trained in your systems
  • The agreed number of hours each month
  • An end-of-day summary of what was done
  • A monthly report: deals tracked, follow-ups sent, tasks done
How we start

Four simple steps.

  1. 1

    Audit

    We list the tasks that take your time each week.

  2. 2

    Plan

    We write down how you like things done, step by step.

  3. 3

    Hand over

    Your assistant starts with a short checklist and grows from there.

  4. 4

    Daily updates

    You get a summary every day and a review every month.

See what’s costing you leads, free.

We check how fast your leads get a reply, what your content is doing and where admin piles up. You get a short list of what to fix first.

The rest of the team

Better together.

Technical Assistant

Systems that capture and answer every lead.

  • Lead Response System
  • Websites & landing pages
  • CRM setup & automations
  • Integrations & dashboards
See Technical Assistant
Creative Assistant

Content people actually watch.

  • Content strategy & reel ideas
  • Reels & cinematic listing videos
  • Graphic design & branding
  • Social media management
See Creative Assistant
Plan

Full Team: all three Assistants

All three Assistants working together on your leads, content and admin.

See plans